🌳 Woodlands Children Medication, Dietary And Safety
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      3. 🌳 Woodlands Children Medication, Dietary And Safety

      Children's Medical & Dietary Information

      🙋‍♂️🙋‍♀️ Children's Medical & Dietary Introduction & Summary
      Woodlands uses a combined method to manage and ensure effective communications and information are easily accessible to the Woodlands Team in relation to Children's Medical and Dietary Information. 

       

      🎯 The Goal

      It's imperative Children's Medical and Dietary Information is added, monitored, and updated when required. Also, it's vital that the entire Woodlands Campus Team are clear that the following methods are in place to view Children's Medical and Dietary Information.

      In collaboration with the family/carers, the service must develop a risk minimisation plan and communication plan if an enrolled child has a specific health care need, allergy or relevant medical condition, to minimise risk by ensuring staff and volunteers understand the medical conditions policy and each child’s medical requirements. 

      The appropriate medical management and communication plans, and risk assessments are completed, and all relevant actions are managed to minimise the risks to the child’s health in consultation with families. If a child is diagnosed as being at risk of anaphylaxis, ensure that a notice is displayed in a position visible from the main entrance to inform families and visitors to the service. Plans are to be reviewed and updated yearly with Nominated supervisor and family signature. 

      Where to find the documents: https://stonly.com/sl/de6f7007-fe19-409c-bd68-c00f08161b90/Steps/

       

      Sources of Management Children's Medical and Dietary Information
      Summary

      🚀 Xplor Office

      The Xplor Office holds the source of all Woodland Children enrolments. 

      How To Access, Change, or Add Information: 

      1. Login into Xplor Office
      2. Profile > Children > Select Child
      3. At the bottom of the page, you will be able to view or add Medical Conditions, Prescribed Medications, Allergies by Choice, Medical Allergies, and Dietary Requirements. You are also able to see if there are any Medical Allergies, and Dietary Requirements if you select 'attachments' on the child's profile. 

      ⛔ Please Note:

      All children's information here is synced to the Playground App for Staff to view the child's information, including medical and dietary requirements. 

      🚀 Xplor Playground

      In the Playground App, staff will be able to view children's information which includes Health Information and Contacts.

       

      ⛔ Please Note: 

      All children's information that is viewable on the playground app can not be changed by staff. Any changes or updates will need to be completed in Xplor Office.  

      📊 Airtable

      Airtable is another source Woodland uses to manage children's medical and dietary requirements. Airtable allows children's medical and dietary information quickly, and when changes are made or updated, this will instantly update the source for The Woodlands Campus Team. 

      Example View: https://airtable.com/shrQHzC6ZlmrAixNw

      How To Access, Change, or Add Information: 

      1. Login into Airtable using the Google Login
      2. You may need to select Woodlands Campus
      3. Select drop down tab that looks like this ⌄ : then write or find 'Children's Medical and Dietary Requirements'.
        what you are looking for on Airtable: Screen Shot 2023-12-11 at 10.41.18 am.png
      4. Here, you will be able to add or update the child's medical and dietary requirements, which include. 

      ✅ Attendance Days

      ✅ Action Plans

      ✅ Risk Minimisation Plans (must reflect the GP plan)

      ✅ Child Display Photo

      ✅ Date of Birth 

      ✅ Medication Expiry (must reflect the GP plan)

      ✅ Review Date

       

      ⛔ Please Note: 

      Airtable and Xplor Office are separate, and information is required to be maintained on both platforms. 

      👀 Woodland Action and Risk Minimisation forms can be found here: 

      https://airtable.com/appw9QYhBqwdrFeyU/shr61Kmc7fYdGUSLz

      🎒 Classroom Allergy/medication Bags.  

      In all the Woodland classrooms, there will be Allergy Buddy Bags. This bag will hold children's: