🌳 Woodlands Educational, Development And Curriculum
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      Kindergarten Achievement Day, event Guideline.

      Kindergarten Achievement Day, event Guideline.

      💬 The Woodlands Kindergarten Achievement Summary: To happen in term 4. 

      The Woodlands Kindergarten Achievement Day is an event designed to celebrate the accomplishments of kindergarten students and their families. It typically includes acknowledgments of the traditional custodians of the land, welcoming families, showcasing children's talents, distributing graduation certificates and gifts, and fostering a social atmosphere.

      The event is usually held in a picnic-style at the Campus or a fenced of local park/grass area, or as as 'informal presentation way' in a local community hall setting, with providing finger foods. The event may be outdoors or indoors, options depending on the weather. The event may be outdoors or indoors, options depending on the weather. It's a memorable occasion for young children transitioning from kindergarten to a Primary school setting with having the opportunity for families to connect with the Campus Leadership and teachers and  educators within that Campus and be able able to enjoy a relaxed evening together.

      Who is the event for: All 4yo children going to school

      Refer to stonly on how to communicate to families and set up event- https://stonly.com/sl/7b37680b-8841-4c6a-91a1-11d8b0d4d8e4/Steps/ 

      📤 Sending communication about event:

      Campus will be required to inform families of the event and send out communications, and Invitations will be sent through Eventbrite.

      • How to login to BB Event
      • Include the event in the monthly newsletter before the event occurs.
      • Write a post on Xplor and playground to ensure they are aware of the event.

      📌⏰🌅 Date, Time, Location, and Event Summary Details

      Date and Time:

      • Date: December (The exact date will be determined based on a 30-day weather forecast)
      • Time: 6:30 PM - 8:30 PM (Actual timing is flexible)

      Event Style:

      • Picnic Style: Finger food provided by the campus (Budget: $300 from Woolworths, see food list below).
      • Find a local hall, cost through partnership or minimal cost.

      Location:

      • Outdoor space at your Woodlands Campus, weather permitting (Please Monitor The 30-Day Weather Forecast: http://www.bom.gov.au/places/vic/melbourne/forecast/).
      • In case of rain, move the event indoors.
      • Look at a local community hall that you can use, a partnership form.

      Podium, Decoration, Stage & Seating, room hire: Decoration budget is $400 in total.

        • You can set up a designated area in front of the seating with carpets and mats.
        • Set up a "Stage" and Seating area for children and families: Provide children's chairs for seating, as well as appropriate chairs for adults/families. 
        • Balloon drop arch.
        • Use children’s artwork to create decoration.
        • Table clothes, black ones, BLACK RECTANGLE PLASTIC TABLE COVER:
          https://mfdfood.com.au/shop-by-category/1252-2503-black-rectangle-plastic-table-cover-1ea-1.html#/1-order_quantity-each 
        • Families and children's chairs for seating.
        • Children’s learning Gallery:
          Showcase children’s learning experiences and projects that have occurred throughout the year, ‘a learning journey wall’. For example, have on display the excursions, learning projects that have supported children’s interests throughout the year, the reader programs, what you have done for school readiness, have a display area for children's learning portfolios.
          The teachers/educators provide a short written description next to each learning experience to explain what learning is happening within these activities and how it links to the approved framework.
        • Equipment:
          • Microphone and speakers for hosting and music.
          • Projector for sharing key information.

      Guests:

      • 4-Year-Old Kindergarten Students and their Families.
      • Campus will be required to inform families of the event and send out communications, and Invitations will be sent through BB Events. Refer to stonly on how to communicate to families and set up event- https://stonly.com/sl/7b37680b-8841-4c6a-91a1-11d8b0d4d8e4/Steps/ 
      • Include the event in the termly newsletter.
      • Write a post on Xplor and playground to ensure they are aware of the event.

      Children's Achievement Certificates:

      A) 👆 Click Link

      👆 Click this link, which will open in Canva - https://www.canva.com/design/DAGKbHAfm9E/5YY8zunER0NVlM9A0clIaQ/view?utm_content=DAGKbHAfm9E&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink&mode=preview 

      B) 💻 Login Into Canva

      Login into the Canva Account via the Campus Email and Password (Passwords Listed In AIrtable)

      C) ✍ Customised Certificate 

      • Edit the child's name
      • Input the unique reason why the child is receiving the award 
      • Input the Kindergarten Teacher's Full Name 
      • Input the Date
      • Download the file
      • Kindergarten Teacher and Campus Manager to Pen Sign Certificate

      D) 🖨 Printing Certificates/Ordering Certificate Paper

      Office Works provides a special paper that is heavy and designed for certificates

      📄 Paper To Order Online and Print On:  

      E) 📝 Signatures 
      Woodlands Campus Manager & Kindergarten Teacher Signs Certificate. 

       

      🎓 Graduating Children: Who are the gift packs for: Children’s Gift Bag List” Budget: $20 per child (including the certificate).

      1. Woodlands funded children going to school: Mini pencil case set, Kinder class photo - taken and  printed out for each child, Book for each child, and certificate.
      2. Children who are going to school, but are funded at another organisation: Kinder class photo - taken and  printed out for each child, Book for each child, and certificate.

      ⏰ Event Flow: Kindergarten Achievement Day

      A) Acknowledgment of Country

      • Commence the event with a respectful acknowledgment of the traditional custodians of the land. “I would like to begin by acknowledging the Traditional Owners of the land on which we are all meeting today, the Wurundjeri, Woi-Wurrung people (change land if Wurundjeri land is not the land you are on) of the Kulin nation. I would also like to pay my respects to the Elders past and present and any people who identify as Aboriginal and Torres Strait Islander in the room today. At Woodlands we commit to learning the truth about the traditional land we are on and to respectfully teach our upcoming generations Australia’s history”. 

      B) Welcome and Gratitude

      • Extend a warm welcome to all families and express heartfelt gratitude for their presence.
      • Provide a brief introduction to the event's purpose and essence.

      C) Mingle and Enjoy

      • Allow families to mingle and savor the picnic-style dining experience with campus-provided finger foods.
      • Encourage a casual and social atmosphere.

      D) Kindergarten Performance and Presentation

      • Showcase the talents and creativity of the kindergarten children.
      • Children may perform together, sing, or present in various creative forms.
      • Ensure that the presentations align with the event's appropriateness and spirit.

      E) Certificate and Gift Distribution

      • Graduating children will receive their graduation certificates.
      • Distribute Woodlands small gifts to the graduating children.

      F) Relaxed Socialising with Music

      • Foster a relaxed and enjoyable environment for families to connect and socialise.
      • Enhance the overall atmosphere with background music.
      • Families can continue to interact and unwind at their own pace.

      G) Concluding Remarks

      • Conclude the event by expressing gratitude to all attendees for making the evening special.
      • Share any final remarks or announcements if necessary.

       

      Grazing Table & Food List (Budget: $300 from Woolworths): This can be set up how your Leadership and Kinder team wish to

       

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      • Food List (Budget: $300 from Woolworths): Ensure you are aware of the dietary requirements and allergies of your service (children, families and educators), alter food selection to support that.
        - Set up a Grazing Table for the event with the following:
        - Mini pizza
        - Finger Sandwiches (assorted varieties)
        - Mini Quiches (vegetable and cheese, might need baking, optional)
        - Fruit Platter (strawberry, watermelon, rock melon)
        - Vegetable Platter with Dip.
        - Cheese and Cracker Platter
        - Mini Cupcakes (assorted flavours) or cake.
        - Mini Pastry, cold and warm (Ready to serve ones, such as croissants, pain and chocolate, danish, sausage rolls, party pies, spring rolls etc.)
        - Juice Boxes for Kids
        - Water Bottles for Adults
        - Coffee/Tea Station
        - Bottle Juice or cordial for Adults.

      Note: Adjust the food quantities and selection based on the number of attendees and dietary preferences. Please consider dietary requirements, especially regarding dairy, to ensure a smooth and enjoyable event.

      ******** Budget ********
      $300.00 for Food and Drinks
      $150.00 for Decoration
      $400 for any room/hall hire
      $20 per child for who are going to school.