Management of Team Qualifications

Please use this guide to enter the correct titles, information and expiry dates for new and existing Woodland staff members into Xplor Office. 

 

Addition Qualification: 

Addition Qualifications are to be added to Performance Notes to separate what is legally required to be current on each Woodlands Staff Profile, this will make it easier when reviewing the reports and expiry dates.  

Index: 

1. Working With Children Check/Card
2. Working With Children Check/Card (Receipt - Pending the arrival of WWCC Card)
3. Victorian Institute of Teaching (VIT)
4. Food Handlers Certificate
5. Child Protection Certificate
6. Qualifications - Study Letter/Working Towards Letter
7. Tax Declaration Form
8. First Aid Certificate
9. CPR (Cardio Pulmonary Resuscitation) Certificate
10. Emergency Anaphylaxis Certificate
11. Emergency Asthma Certificate
12. Certificate III in Early Childhood Education and Care
13. Diploma of Early Childhood Education and Care
14. Tertiary Education of Early Childhood Education and Care
15. Woodlands Employment Contract
16. Woodlands Position Description
17. Woodlands Interview Questions
18. Woodlands Induction Certificate
19. Woodlands Responsible Persons Consent Form
20. Woodlands Performance Appraisal
21. Woodlands Referee Check

 

Woodlands External Documentation & Records 

1) Working With Children Check/Card

• Qualification: Working With Children
• Description: Working With Children Check/Card
• Completion Date: When Issued or Presented 
• Expiration Date:  Expiry Date

 

2) Working With Children Check/Card (Receipt - Pending the arrival of WWCC Card) 

• Qualification: Working With Children
• Description: Receipt - Pending the arrival of WWCC Card
• Completion Date: When Payment Was Made
• Expiration Date: Left empty and Date inserted when the actual Working With Children Check Card Arrives 

 

3) Victorian Institute of Teaching (VIT)

• Qualification: Other
• Description: Victorian Institute of Teaching (VIT)
• Completion Date: When Issued or Presented 
• Expiration Date: Expiry Date

4) Food Handlers Certificate

• Qualification: Food Handling
• Description: Food Handlers Certificate
• Completion Date: When Issued
• Expiration Date: 1 Year from Date of Issue

 

5) Child Protection Certificate

• Qualification: Child Protection
• Description: Early Childhood Protecting Children Certificate
• Completion Date: When Issued
• Expiration Date: 1 Year Date of Issue

 

• Qualification: Incomplete Qualifications 
• Description: Study Letter/Working Towards Letter/Transcript
• Completion Date: Presented Date
• Expiration Date: 8 Months from Presented Date

 

7) Tax Declaration Form

• Qualification: Other 
• Description: Tax Declaration Form 
• Other: Tax Declaration Form
• Completion Date: Date Set Under Declaration By Payee
• Expiration Date: 01/01/2050

 

8) First Aid Certificate 

• Qualification: First Aid
• Description: Provide First Aid Certificate 
• Completion Date: Date Issued
• Expiration Date: 3 Yeard From Date of Issue

9) CPR (Cardio Pulmonary Resuscitation) Certificate 

• Qualification: Cardiopulmonary Resuscitation CPR
• Description: CPR (Cardio Pulmonary Resuscitation)
• Completion Date: Date Issued
• Expiration Date: 1 Yeard From Date of Issue
  
  

• Qualification: Other
• Description: Emergency Anaphylaxis Certificate
• Completion Date: Date Issued
• Expiration Date: 1 Yeard From Date of Issue
  
  

11) Emergency Asthma Certificate

• Qualification: Other
• Description: Emergency Anaphylaxis & Asthma Certificate
• Completion Date: Date Issued
• Expiration Date: 3 Years From Date of Issue

 

12) Certificate III in Early Childhood Education and Care

• Qualification: Certificate III in Early Childhood Education and Care
• Description: Certificate III in Early Childhood Education and Care
• Completion Date: Date Issued
• Expiration Date: 01/01/2050

 

13) Diploma of Early Childhood Education and Care

• Qualification: Diploma of Child Services
• Description: Diploma in Early Childhood Education and Care
• Completion Date: Date Issued
• Expiration Date: 01/01/2050

14) Tertiary Education of Early Childhood Education and Care

• Qualification: Bachelor of Early Childhood or Graduate Diploma in ECEC
• Description: Bachelor of Early Childhood or Graduate Diploma of Early Childhood
• Completion Date: Date Issued
• Expiration Date: 01/01/2050

Woodlands Documentation & Records 

15) Woodlands Employment Contract

• Qualification: Other
• Other: Woodlands Employment Contract
• Description: Woodlands Employment Contract
• Completion Date: Date Signed
• Expiration Date: 01/01/2050
  
  

16) Woodlands Position Description

• Qualification: Other
• Other: Woodlands Position Description
• Description: Woodlands Position Description
• Completion Date: Date Signed
• Expiration Date: 01/01/2050

17) Woodlands Interview Questions

• Qualification: Other
• Other: Woodlands Interview Questions
• Description: Woodlands Interview Questions
• Completion Date: Date Completed
• Expiration Date: 01/01/2050

18) Woodlands Induction Certificate

• Qualification: Other
• Other: Woodlands Induction Certificate
• Description: Woodlands Induction Certificate
• Completion Date: Date Signed
• Expiration Date: 01/01/2050

 

19) Woodlands Responsible Persons Consent Form

• Qualification: Other
• Other: Woodlands Responsible Persons Consent Form
• Description: Woodlands Responsible Persons Consent Form
• Completion Date: Date Signed
• Expiration Date: 01/01/2050
  

   

20) Woodlands Performance Appraisal

• Qualification: Other
• Other: Woodlands Performance Appraisal
• Description: Woodlands Performance Appraisal
• Completion Date: Date Signed
• Expiration Date: 01/01/2050

 

21) Woodlands Referee Check

• Qualification: Other
• Other: Woodlands Referee Check
• Description: Woodlands Referee Check
• Completion Date: Date Completed
• Expiration Date: 01/01/2050