Maintain Team Qualifications

🙋‍♂️🙋‍♀️ Xplor Staff Qualifications Induction & Summary

Woodland Staff qualifications must be added, updated, and maintained in Xplor Office. New Woodlands Staff will complete the online employee form, allowing The Campus Leadership Team to transfer this information into Xplor. 


🎯 The Goal

To ensure all Woodlands Staff qualifications are added, updated, and maintained in Xplor Office in conjunction with specifications in Airtable which is outlined below. 

🚀 Xplor Office

1) Login into Xplor Office

2) Select Profiles > Educators > Account Details > Qualifications

3) Here you will be able to add, review, update, and maintain Woodlands Team Qualifications.

4) To add a qualification > Select the Add button located in the right corner >

5) A box will appear to enter the Qualification Details. 

Maintaining and Assessing Qualifications 

There are two methods to assessing ceased dates on specific qualifications and certificates. 

1️⃣ Option: 

Checking staff profiles one by one via Xplor Office. Profiles > Educators > Account Details > Qualifications > Here Will Display a list of qualifications, including the expiry dates. 

2️⃣ Option: 

Downloading the Qualifications report from Xplor Office will allow you to view all staff qualifications and expiry dates on one page/spreadsheet. Reports > Contact Reports > (This will download and can be placed into Google Spreadsheets to view, track, and make notes.) 

⛔ Please Note: 
Please follow this guide to enter Woodlands Staff Qualifications - https://woodlandelc.zendesk.com/hc/en-us/articles/900003532686-Staff-Qualifications

📊 Airtable - Maintaining Woodlands Teams Information 

Specific focusing on the Woodlands Team, new employees will complete the online employee form, which will result in an email being sent to the Woodlands Campus email address and a record of this information will be held in Airtable. This will allow the Woodlands Campus Leadership Team to proceed with the next steps, which is to set up the New Team member in the Xplor Office and upload Staff qualifications. 

Update new employees' information in Airtable (5 💪 Woodlands Campus - Team) to reflect the correct information which consists of the following:

✅ Highest Qualification

✅ Staff Photo

✅ Position/Role

✅ Classroom Location

✅ Status,

✅ Employment Status

Please review more information below, which summarises the sections to maintain in Airtable

⛔ Please Note: 

• This information is viewable to the public via our website and must be correct and up to date. It is only required to maintain the above fields in Airtable.
• Website Link: https://woodlandelc.zendesk.com/hc/en-us/sections/900000568186-Meet-The-Woodlands-Team