📚 Funded Agency Introduction & Summary
the funded agency channel (fac) is a website that supports the partnership relationship between us and the department of education and training (det), and the organisations they fund. the majority of the information displayed on fac is available to the general public, this channel is to manage users and upload documents that are required on yearly basis to abide by our agreement to be a registered kindergarten.
these obligations are outlined in the service agreement and the service agreement requirements, including:
Financial Management
- funding has been used as outlined in the agency’s service agreement.
- The agency is financially viable and able to continue to provide services.
- Financial reports and other audit reports have been prepared, and the agency maintains an asset register.
- For agencies that only receive ACFE funding, a business and governance status (BGS) assessment is required. An annual report for ACFE funding is not required.
🔢 SACC (Service Agreement Compliance Certification) Process
1) Yearly Documentation Request Sample: this is usually sent to all Woodlands Campus Email Addresses.
each year, the Department of Education and Training will send an email communication to the campus requesting a set of documentation to be uploaded into the funded agency channel portal. Below is an example of email communication.
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👀 An example of an email communication from the Department of Education and Training Dear Woodlands, I am writing to you because your organisation is funded under a service agreement with the Department of Families, fairness and Housing and/or Department of Health and/or the Department of Education and Training and/or the adult, community and Further Education Board. Your organisation's service agreement compliance certification for the period 01/07/2021 to 30/06/2022 is due to be submitted by 30/09/2022. The certification is a requirement for continued funding under the terms and conditions of the service agreement. To complete the service agreement compliance certification, your organisation is required to answer questions regarding:
You will also need to attach an annual report containing financial statements for the period 01/07/2021 to 30/06/2022. alternatively, you can complete a financial indicators statement or cash indicators statement. templates can be downloaded from the service agreement section on the funded agency channel (fac) website. The due date for submission of your service agreement compliance certification is based on your organisation's reporting period, which is recorded as financial year. If your organisation's reporting period is incorrect or has changed please email ofas.helpdesk@dffh.vic.gov.au with the updated details and we will amend our records. If your organisation's agm is scheduled after 23/09/2022, please update the agm date on the relevant compliance record in the service agreement module via my agency. the due date for the service agreement compliance certification will then be updated automatically. You can obtain further information about the service agreement compliance certification in the service agreement section on the funded agency channel (fac) website.] An authorised person from your organisation must submit the service agreement compliance certification by 30/09/2022. please log onto my agency in the funded agency channel to check and submit your certification or to update your organisation's agm date in the service agreement module. Authorised By |
✅ SACC (Service Agreement Compliance Certification)
Gather Information Summary
- Financial Management (👩💼Preda)
- Risk Management (🌳Woodlands)
- Safety Screening (🌳Woodlands)
- Privacy and Data Protection (🌳Woodlands)
- Occupational Health and Safety (🌳Woodlands)
- Financial Statements for the Previous Financial Year Period (👩💼Preda)
Follow Parts A & B to collect the above information and submit it via the Funded Agency Portal.
2) Part A: 💰 Gather Financial Information
Part A focuses on collecting financial information from the Woodlands Accounts, which will include:
- Financial Management (👩💼Preda)
- Financial Statements for the Previous Financial Year Period (👩💼Preda)
:e-mail: send the following email template to request the following information:
email the woodland accounts - at bookkeeping@preda.com.au asking for the following information.
await for all information to be sent back to proceed with the process
:e-mail: email template
email address: bookkeeping@preda.com.au
subject: woodlands kindergarten funding request
content:
dear preda
can you please organize financial statements for all woodland campuses as the state government is requesting these reports in relation to the woodlands kindergarten funding and reporting requirements.
please supply us with (dates of financial year) profit and loss statements for all active woodlands campus.
woodlands campuses
all active woodlands campuses with kindergarten funding
:no_entry: the due date to submit information is the 1st of september - if we do not supply these documents in time, our kindergarten funding will be cut, and funding will not be backdated. if you have any questions, please reach back.
3) part b: :moneybag: gather & submit service information
part b focuses on providing information about our woodlands services pollicies and processes, which includes the following:
risk management (:deciduous_tree:woodlands)
safety screening (:deciduous_tree:woodlands)
privacy and data protection (:deciduous_tree:woodlands)
occupational health and safety (:deciduous_tree:woodlands)
this information is completed on the funded agency portal, and it's an online form.
:eyes: example of form on the funded agency portal
4) once you have gathered the financial information, follow the guide to upload the information and complete the woodlands service information.
:point_up_2: click here to view the guide: https://stonly.com/sl/3e85ad61-a94b-44da-a05e-2e2a9c817204/steps/